H. R. 4015
IN THE SENATE OF THE UNITED STATES
December 21, 2017
Received; read twice and referred to the Committee on Banking, Housing, and Urban Affairs
To improve the quality of proxy advisory firms for the protection of investors and the U.S. economy, and in the public interest, by fostering accountability, transparency, responsiveness, and competition in the proxy advisory firm industry.
This Act may be cited as the
Corporate Governance Reform and Transparency Act of 2017.
Securities Exchange Act of 1934
Section 3(a) of the Securities Exchange Act of 1934 (15 U.S.C. 78c(a)) is amended by adding at the end the following new paragraphs:
Proxy advisory firm
The term proxy advisory firm means any person who is primarily engaged in the business of providing proxy voting research, analysis, ratings, or recommendations to clients, which conduct constitutes a solicitation within the meaning of section 14 and the Commission’s rules and regulations thereunder, except to the extent that the person is exempted by such rules and regulations from requirements otherwise applicable to persons engaged in a solicitation.
Person associated with a proxy advisory firm
The term person associated with a proxy advisory firm means any partner, officer, or director of a proxy advisory firm (or any person occupying a similar status or performing similar functions), any person directly or indirectly controlling, controlled by, or under common control with a proxy advisory firm, or any employee of a proxy advisory firm, except that persons associated with a proxy advisory firm whose functions are clerical or ministerial shall not be included in the meaning of such term. The Commission may by rules and regulations classify, for purposes or any portion or portions of this Act, persons, including employees controlled by a proxy advisory firm.
As used in this Act—
the term Commission means the Securities and Exchange Commission; and
the term proxy advisory firm has the same meaning as in section 3(a)(81) of the Securities Exchange Act of 1934, as added by this Act.
Registration of proxy advisory firms
The Securities Exchange Act of 1934 is amended by inserting after section 15G the following new section:
Registration of proxy advisory firms
It shall be unlawful for a proxy advisory firm to make use of the mails or any means or instrumentality of interstate commerce to provide proxy voting research, analysis, or recommendations to any client, unless such proxy advisory firm is registered under this section.
Application for registration
A proxy advisory firm must file with the Commission an application for registration, in such form as the Commission shall require, by rule or regulation, and containing the information described in subparagraph (B).
An application for registration under this section shall contain information regarding—
a certification that the applicant is able to consistently provide proxy advice based on accurate information;
the procedures and methodologies that the applicant uses in developing proxy voting recommendations, including whether and how the applicant considers the size of a company when making proxy voting recommendations;
the organizational structure of the applicant;
whether or not the applicant has in effect a code of ethics, and if not, the reasons therefor;
any potential or actual conflict of interest relating to the ownership structure of the applicant or the provision of proxy advisory services by the applicant, including whether the proxy advisory firm engages in services ancillary to the provision of proxy advisory services such as consulting services for corporate issuers, and if so the revenues derived therefrom;
the policies and procedures in place to manage conflicts of interest under subsection (f); and
any other information and documents concerning the applicant and any person associated with such applicant as the Commission, by rule, may prescribe as necessary or appropriate in the public interest or for the protection of investors.
Review of application
Not later than 90 days after the date on which the application for registration is filed with the Commission under paragraph (1) (or within such longer period as to which the applicant consents) the Commission shall—
by order, grant registration; or
institute proceedings to determine whether registration should be denied.
Conduct of proceedings
Proceedings referred to in subparagraph (A)(ii) shall—
include notice of the grounds for denial under consideration and an opportunity for hearing; and
be concluded not later than 120 days after the date on which the application for registration is filed with the Commission under paragraph (1).
At the conclusion of such proceedings, the Commission, by order, shall grant or deny such application for registration.
The Commission may extend the time for conclusion of such proceedings for not longer than 90 days, if it finds good cause for such extension and publishes its reasons for so finding, or for such longer period as to which the applicant consents.
Grounds for decision
The Commission shall grant registration under this subsection—
if the Commission finds that the requirements of this section are satisfied; and
unless the Commission finds (in which case the Commission shall deny such registration) that—
the applicant has failed to certify to the Commission’s satisfaction that it is able to consistently provide proxy advice based on accurate information and to materially comply with the procedures and methodologies disclosed under paragraph (1)(B) and with subsections (f) and (g); or
if the applicant were so registered, its registration would be subject to suspension or revocation under subsection (e).
Public availability of information
Subject to section 24, the Commission shall make the information and documents submitted to the Commission by a proxy advisory firm in its completed application for registration, or in any amendment submitted under paragraph (1) or (2) of subsection (c), publicly available on the Commission’s website, or through another comparable, readily accessible means.
Update of registration
Each registered proxy advisory firm shall promptly amend and update its application for registration under this section if any information or document provided therein becomes materially inaccurate, except that a registered proxy advisory firm is not required to amend the information required to be filed under subsection (b)(1)(B)(i) by filing information under this paragraph, but shall amend such information in the annual submission of the organization under paragraph (2) of this subsection.
Not later than 90 calendar days after the end of each calendar year, each registered proxy advisory firm shall file with the Commission an amendment to its registration, in such form as the Commission, by rule, may prescribe as necessary or appropriate in the public interest or for the protection of investors—
certifying that the information and documents in the application for registration of such registered proxy advisory firm continue to be accurate in all material respects; and
listing any material change that occurred to such information or documents during the previous calendar year.
Censure, denial, or suspension of registration; notice and hearing
The Commission, by order, shall censure, place limitations on the activities, functions, or operations of, suspend for a period not exceeding 12 months, or revoke the registration of any registered proxy advisory firm if the Commission finds, on the record after notice and opportunity for hearing, that such censure, placing of limitations, suspension, or revocation is necessary for the protection of investors and in the public interest and that such registered proxy advisory firm, or any person associated with such an organization, whether prior to or subsequent to becoming so associated—
has committed or omitted any act, or is subject to an order or finding, enumerated in subparagraph (A), (D), (E), (H), or (G) of section 15(b)(4), has been convicted of any offense specified in section 15(b)(4)(B), or is enjoined from any action, conduct, or practice specified in subparagraph (C) of section 15(b)(4), during the 10-year period preceding the date of commencement of the proceedings under this subsection, or at any time thereafter;
has been convicted during the 10-year period preceding the date on which an application for registration is filed with the Commission under this section, or at any time thereafter, of—
any crime that is punishable by imprisonment for 1 or more years, and that is not described in section 15(b)(4)(B); or
a substantially equivalent crime by a foreign court of competent jurisdiction;
is subject to any order of the Commission barring or suspending the right of the person to be associated with a registered proxy advisory firm;
fails to furnish the certifications required under subsections (b)(2)(C)(ii)(I) and (c)(2);
has engaged in one or more prohibited acts enumerated in paragraph (1); or
fails to maintain adequate financial and managerial resources to consistently offer advisory services with integrity, including by failing to comply with subsections (f) or (g).
Termination of registration
A registered proxy advisory firm may, upon such terms and conditions as the Commission may establish as necessary in the public interest or for the protection of investors, which terms and conditions shall include at a minimum that the registered proxy advisory firm will no longer conduct such activities as to bring it within the definition of proxy advisory firm in section 3(a)(81) of the Securities Exchange Act of 1934, withdraw from registration by filing a written notice of withdrawal to the Commission.
In addition to any other authority of the Commission under this title, if the Commission finds that a registered proxy advisory firm is no longer in existence or has ceased to do business as a proxy advisory firm, the Commission, by order, shall cancel the registration under this section of such registered proxy advisory firm.
Management of conflicts of interest
Organization policies and procedures
Each registered proxy advisory firm shall establish, maintain, and enforce written policies and procedures reasonably designed, taking into consideration the nature of the business of such registered proxy advisory firm and associated persons, to address and manage any conflicts of interest that can arise from such business.
The Commission shall issue final rules to prohibit, or require the management and disclosure of, any conflicts of interest relating to the offering of proxy advisory services by a registered proxy advisory firm, including, without limitation, conflicts of interest relating to—
the manner in which a registered proxy advisory firm is compensated by the client, or any affiliate of the client, for providing proxy advisory services;
the provision of consulting, advisory, or other services by a registered proxy advisory firm, or any person associated with such registered proxy advisory firm, to the client;
business relationships, ownership interests, or any other financial or personal interests between a registered proxy advisory firm, or any person associated with such registered proxy advisory firm, and any client, or any affiliate of such client;
transparency around the formulation of proxy voting policies;
the execution of proxy votes if such votes are based upon recommendations made by the proxy advisory firm in which someone other than the issuer is a proponent;
issuing recommendations where proxy advisory firms provide advisory services to a company; and
any other potential conflict of interest, as the Commission deems necessary or appropriate in the public interest or for the protection of investors.
Reliability of proxy advisory firm services
Each registered proxy advisory firm shall have staff sufficient to produce proxy voting recommendations that are based on accurate and current information. Each registered proxy advisory firm shall detail procedures sufficient to permit companies receiving proxy advisory firm recommendations access in a reasonable time to the draft recommendations, with an opportunity to provide meaningful comment thereon, including the opportunity to present details to the person responsible for developing the recommendation in person or telephonically. Each registered proxy advisory firm shall employ an ombudsman to receive complaints about the accuracy of voting information used in making recommendations from the subjects of the proxy advisory firm’s voting recommendations, and shall seek to resolve those complaints in a timely fashion and in any event prior to voting on the matter to which the recommendation relates. If the ombudsman is unable to resolve such complaints prior to voting on the matter, the proxy advisory firm shall include in its final report to its clients a statement from the company detailing its complaints, if requested in writing by the company.
Reasonable time defined
For purposes of this subsection, the term
means not less than 3 business days unless otherwise defined through a final rule issued by the Commission; and
shall not otherwise interfere with a proxy advisory firm’s ability to provide its clients with timely access to accurate proxy voting research, analysis, or recommendations.
Draft recommendations defined
For purposes of this subsection, the term draft recommendations—
means the overall conclusions of proxy voting recommendations prepared for the clients of a proxy advisory firm, including any public data cited therein, any company information or substantive analysis impacting the recommendation, and the specific voting recommendations on individual proxy ballot issues; and
does not include the entirety of the proxy advisory firm’s final report to its clients.
Designation of compliance officer
Each registered proxy advisory firm shall designate an individual responsible for administering the policies and procedures that are required to be established pursuant to subsections (f) and (g), and for ensuring compliance with the securities laws and the rules and regulations thereunder, including those promulgated by the Commission pursuant to this section.
Prohibited acts and practices
The Commission shall issue final rules to prohibit any act or practice relating to the offering of proxy advisory services by a registered proxy advisory firm that the Commission determines to be unfair, coercive, or abusive, including any act or practice relating to—
conditioning a voting recommendation or other proxy advisory firm recommendation on the purchase by an issuer or an affiliate thereof of other services or products, of the registered proxy advisory firm or any person associated with such registered proxy advisory firm; and
modifying a voting recommendation or otherwise departing from its adopted systematic procedures and methodologies in the provision of proxy advisory services, based on whether an issuer, or affiliate thereof, subscribes or will subscribe to other services or product of the registered proxy advisory firm or any person associated with such organization.
Rule of construction
Nothing in paragraph (1), or in any rules or regulations adopted thereunder, may be construed to modify, impair, or supersede the operation of any of the antitrust laws (as defined in the first section of the Clayton Act, except that such term includes section 5 of the Federal Trade Commission Act, to the extent that such section 5 applies to unfair methods of competition).
Statements of financial condition
Each registered proxy advisory firm shall, on a confidential basis, file with the Commission, at intervals determined by the Commission, such financial statements, certified (if required by the rules or regulations of the Commission) by an independent public auditor, and information concerning its financial condition, as the Commission, by rule, may prescribe as necessary or appropriate in the public interest or for the protection of investors.
Each registered proxy advisory firm shall, at the beginning of each fiscal year of such firm, report to the Commission on the number of shareholder proposals its staff reviewed in the prior fiscal year, the number of recommendations made in the prior fiscal year, the number of staff who reviewed and made recommendations on such proposals in the prior fiscal year, and the number of recommendations made in the prior fiscal year where the proponent of such recommendation was a client of or received services from the proxy advisory firm.
Each registered proxy advisory firm shall file with the Commission and make publicly available its methodology for the formulation of proxy voting policies and voting recommendations.
Rules of construction
No waiver of rights, privileges, or defenses
Registration under and compliance with this section does not constitute a waiver of, or otherwise diminish, any right, privilege, or defense that a registered proxy advisory firm may otherwise have under any provision of State or Federal law, including any rule, regulation, or order thereunder.
No private right of action
Nothing in this section may be construed as creating any private right of action, and no report filed by a registered proxy advisory firm in accordance with this section or section 17 shall create a private right of action under section 18 or any other provision of law.
Such rules and regulations as are required by this section or are otherwise necessary to carry out this section, including the application form required under subsection (a)—
shall be issued by the Commission, not later than 180 days after the date of enactment of this section; and
shall become effective not later than 1 year after the date of enactment of this section.
Review of existing regulations
Not later than 270 days after the date of enactment of this section, the Commission shall—
review its existing rules and regulations which affect the operations of proxy advisory firms;
amend or revise such rules and regulations in accordance with the purposes of this section, and issue such guidance, as the Commission may prescribe as necessary or appropriate in the public interest or for the protection of investors; and
direct Commission staff to withdraw the Egan Jones Proxy Services (May 27, 2004), and Institutional Shareholder Services, Inc. (September 15, 2004), no-action letters.
This section, other than subsection (n), which shall apply on the date of enactment of this section, shall apply on the earlier of—
the date on which regulations are issued in final form under subsection (n)(1); or
270 days after the date of enactment of this section.
Section 17(a)(1) of the Securities Exchange Act of 1934 (15 U.S.C. 78q(a)(1)) is amended by inserting
proxy advisory firm, after
nationally recognized statistical rating organization,.
Commission annual report
The Commission shall make an annual report publicly available on the Commission’s Internet website. Such report shall, with respect to the year to which the report relates—
identify applicants for registration under section 15H of the Securities Exchange Act of 1934, as added by this Act;
specify the number of and actions taken on such applications;
specify the views of the Commission on the state of competition, transparency, policies and methodologies, and conflicts of interest among proxy advisory firms;
include the determination of the Commission with regards to—
the quality of proxy advisory services issued by proxy advisory firms;
the financial markets;
competition among proxy advisory firms;
the incidence of undisclosed conflicts of interest by proxy advisory firms;
the process for registering as a proxy advisory firm; and
such other matters relevant to the implementation of this Act and the amendments made by this Act, as the Commission determines necessary to bring to the attention of the Congress;
identify problems, if any, that have resulted from the implementation of this Act and the amendments made by this Act; and
recommend solutions, including any legislative or regulatory solutions, to any problems identified under paragraphs (4) and (5).
Passed the House of Representatives December 20, 2017.
Karen L. Haas,