< Back to H.R. 6410 (96th Congress, 1979–1980)

Text of the Paperwork Reduction Act of 1980

This bill was enacted after being signed by the President on December 11, 1980. The text of the bill below is as of Dec 11, 1980 (Passed Congress/Enrolled Bill).

94 STAT. 2812                     PUBLIC LAW 96-511—DEC. 11, 1980

                  Public Law 96-511
                  96th Congress
                                                      An Act
—     '^' ' ^     To reduce paperwork and enhance the economy and efficiency of the Government
    [H.R. 6410]     and the private sector by improving Federal information policymaking, and for
                    other purposes.
                  I
                    Be it enacted by the Senate and House of Representatives of the
Paperwork         United States of America in Congress assembled. That this Act may be
Reduction Act of cited as the "Paperwork Reduction Act of 1980".
1980
44 u s e 101 note
                    SEC. 2. (a) Chapter 35 of title 44, United States Code, is amended to
                  read as follows:
                            "CHAPTER 35—COORDINATION OF FEDERAL
                                     INFORMATION POLICY
                  "Sec.
                  "3501. Purpose.
                  "3502. Definitions.
                  "8503. Office of Information and Regulatory Affairs.
                  "3504. Authority and functions of Director.
                  "3505. Assignment of tasks and deadlines.
                  "3506. Federal agency responsibilities.
                  "3507. Public information collection activities—submission to Director; approval and
                           delegation.
                  "3508. Determination of necessity for information; hearing.
                  "3509. Designation of central collection agency.
                  "3510. Cooperation of agencies in making information available.
                  "3511. Establishment and operation of Federal Information Locator System.
                  "3512. Public protection.
                  "3513. Director review of agency activities; reporting; agency response.
                  "3514. Responsiveness to Congress.
                  "3515. Administrative powers.
                  "3516. Rules and regulations.
                  "3517. Consultation with other agencies and the public.
                  "3518. Effect on existing laws and regulations.
                  "35>9. Access to information.
                  "3520. Authorization of appropriations.
44 use 3501       "§3501. Purpose
                    "The purpose of this chapter is—
                         "(1) to minimize the Federal paperwork burden for individuals,
                      small businesses, State and local governments, and other per-
                      sons;
                         "(2) to minimize the cost to the Federal Government of collect-
                      ing, maintaining, using, and disseminating information;
                         "(3) to maximize the usefulness of information collected by the
                      Federal Government;
                         "(4) to coordinate, integrate and, to the extent practicable and
                      appropriate, make uniform Federal information policies and
                      practices;
                         "(5) to ensure that automatic data processing and telecommu-
                      nications technologies are acquired and used by the Federal
                      Government in a manner which improves service delivery and
                      program management, increases productivity, reduces waste and
                      fraud, and, wherever practicable and appropriate, reduces the

PUBLIC LAW 96-511—DEC. 11, 1980 94 STAT. 2813 information processing burden for the F'ederal Government and for persons who provide information to the Federal Government; and "(6) to ensure that the collection, maintenance, use and dis- semination of information by the Federal Government is consist- ent with applicable laws relating to confidentiality, including section 552a of title 5, United States Code, known as the Privacy Act. "§3502. Definitions 44USC3502. "As used in this chapter— "(1) the term 'agency' means any executive department, mili- tary department, Government corporation, Government con- trolled corporation, or other establishment in the executive branch of the Government (including the Executive Office of the President), or any independent regulatory agency, but does not include the General Accounting Office, Federal Election Com- mission, the governments of the District of Columbia and of the territories and possessions of the United States, and their various subdivisions, or Government-owned contractor-operated facili- ties including laboratories engaged in national defense research and production activities; "(2) the terms 'automatic data processing,' 'automatic data processing equipment,' and 'telecommunications' do not include any data processing or telecommunications system or equip- ment, the function, operation or use of which— "(A) involves intelligence activities; "(B) involves cryptologic activities related to national security; "(C) involves the direct command and control of military forces; "(D) involves equipment which is an integral part of a weapon or weapons system; or "(E) is critical to the direct fulfillment of military or intelligence missions, provided that this exclusion shall not include automatic data processing or telecommunications equipment used for routine administrative and business applications such as payroll, finance, logistics, and personnel management; "(3) the term 'burden' means the time, effort, or financial resources expended by persons to provide information to a Federal agency; "(4) the term 'collection of information' means the obtaining or soliciting of facts or opinions by an agency through the use of written report forms, application forms, schedules, question- naires, reporting or recordkeeping requirements, or other simi- lar methods calling for either— "(A) answers to identical questions posed to, or identical reporting or recordkeeping requirements imposed on, ten or more persons, other than agencies, instrumentalities, or employees of the United States; or "(B) answers to questions posed to agencies, instrumental- ities, or employees of the United States which are to be used for general statistical purposes; "(5) the term 'data element' means a distinct piece of informa- tion such as a name, term, number, abbreviation, or symbol;
94 STAT. 2814 PUBLIC LAW 96-511—DEC. 11, 1980 "(6) the term 'data element dictionary' means a system con- tamirlg standard and uniform definitions and cross references for commonly used data elements; "(7) the term 'data profile' means a synopsis of the questions contained in an information collection request and the official name of the request, the location of information obtained or to be obtained through the request, a description of any compilations, analyses, or reports derived or to be derived from such informa- tion, any record retention requirements associated with the request, the agency responsible for the request, the statute authorizing the request, and any other information necessary to identify, obtain, or use the data contained in such information; "(8) the term 'Director' means the Director of the Office of Management and Budget; "(9) the term 'directory of information resources' means a catalog of information collection requests, containing a data profile for each request; "(10) the term 'independent regulatory agency' means the Board of Governors of the Federal Reserve System, the Civil Aeronautics Board, the Commodity Futures Trading Commis- sion, the Consumer Product Safety Commission, the Federal Communications Commission, the Federal Deposit Insurance Corporation, the Federal Energy Regulatory Commission, the Federal Home Loan Bank Board, the Federal Maritime Commis- sion, the Federal Trade Commission, the Interstate Commerce Commission, the Mine Enforcement Safety and Health Review Commission, the National Labor Relations Board, the Nuclear Regulatory Commission, the Occupational Safety and Health Review Commission, the Postal Rate Commission, the Securities and Exchange Commission, and any other similar agency desig- nated by statute as a Federal independent regulatory agency or commission; "(11) the term 'information collection request' means a written report form, application form, schedule, questionnaire, reporting or recordkeeping requirement, or other similar method calling for the collection of information; "(12) the term 'information referral service' means the func- tion that assists officials and persons in obtaining access to the Federal Information Locator System; "(13) the term 'information systems' means management infor- mation systems; "(14) the term 'person' means an individual, partnership, association, corporation, business trust, or legal representative, an organized group of individuals, a State, territorial, or local government or branch thereof, or a political subdivision of a State, territory, or local government or a branch of a political subdivision; "(15) the term 'practical utility' means the ability of an agency to use information it collects, particularly the capability to process such information in a timely and useful fashion; and "(16) the term 'recordkeeping requirement' means a require- ment imposed by an agency on persons to maintain specified records. 44 use 3503 "§ 3503. Office of Information and Regulatory Affairs Establishment. "(a) There is established in the Office of Management and Budget an office to be known as the Office of Information and Regulatory Affairs.
PUBLIC LAW 96-511—DEC. 11, 1980 94 STAT. 2815 "(b) There shall be at the head of the Office an Administrator who Administrator, shall be appointed by, and who shall report directly to, the Director. appointment. The Director shall delegate to the Administrator the authority to administer all functions under this chapter, except that any such delegation shall not relieve the Director of responsibility for the administration of such functions. The Administrator shall serve as principal adviser to the Director on Federal information policy. "§ 3504. Authority and functions of Director 44 u s e 3504. "(a) The Director shall develop and implement Federal information policies, principles, standards, and guidelines and shall provide direction and oversee the review and approval of information collec- tion requests, the reduction of the paperwork burden, Federal statis- tical activities, records management activities, privacy of records, interagency sharing of information, and acquisition and use of automatic data processing telecommunications, and other technology for managing information resources. The authority under this section shall be exercised consistent with applicable law. "(b) The general information policy functions of the Director shall include— "(1) developing and implementing uniform and consistent information resources management policies and overseeing the development of information management principles, standards, and guidelines and promoting their use; "(2) initiating and reviewing proposals for changes in legisla- tion, regulations, and agency procedures to improve information practices, and informing the President and the Congress on the progress made therein; "(3) coordinating, through the review of budget proposals and as otherwise provided in this section, agency information prac- tices; "(4) promoting, through the use of the Federal Information Locator System, the review of budget proposals and other meth- ods, greater sharing of information by agencies; "(5) evaluating agency information management practices to determine their adequacy and efficiency, and to determine com- pliance of such practices with the policies, principles, standards, and guidelines promulgated by the Director; and "(6) overseeing planning for, and conduct of research with respect to. Federal collection, processing, storage, transmission, and use of information. "(c) The information collection request clearance and other paper- Paperwork work control functions of the Director shall include— control functions. "(1) reviewing and approving information collection requests proposed by agencies; "(2) determining whether the collection of information by an agency is necessary for the proper performance of the functions of the agency, including whether the information will have practical utility for the agency; "(3) ensuring that all information collection requests— "(A) are inventoried, display a control number and, when appropriate, an expiration date; *(B) indicate the request is in accordance with the clear- ance requirements of section 3507; and Post, p. 2819. "(C) contain a statement to inform the person receiving the request why the information is being collected, how it is to be used, and whether responses to the request are volun- tary, required to obtain a benefit, or mandatory;
94 STAT. 2816 PUBLIC LAW 96-511—DEC. 11, 1980 "(4) designating as appropriate, in accordance with section Post, p. 2820. 3509, a collection agency to obtain information for two or more agencies; "(5) setting goals for reduction of the burdens of Federal information collection requests; "(6) overseeing action on the recommendations of the Commis- sion on Federal Paperwork; and "(7) designing and operating, in accordance with section 3511, Post, p. 2822. the Federal Information Locator System. "(d) The statistical policy and coordmation functions of the Direc- tor shall include— "(1) developing long range plans for the improved performance of Federal statistical activities and programs; "(2) coordinating, through the review of budget proposals and as otherwise provided in this section, the functions of the Federal Government with respect to gathering, interpreting, and dis- seminating statistics and statistical information; "(3) developing and implementing Government-wide policies, principles, standards, and guidelines concerning statistical col- lection procedures and methods, statistical data classifications, and statistical information presentation and dissemination; and "(4) evaluating statistical program performance and agency compliance with Government-wide policies, principles, stand- ards, and guidelines. "(e) The records management functions of the Director shall include— "(1) providing advice and assistance to the Administrator of General Services in order to promote coordination in the admin- 44 use 2901 et istration of chapters 29, 31, and 33 of this title with the informa- 3301 ^1^^ ^^ *^^' *^°^ policies, principles, standards, and guidelines established ^ *^^ under this chapter; "(2) reviewing compliance by agencies with the requirements of chapters 29, 31, and 33 of this title and with regulations promulgated by the Administrator of General Services thereun- der; and "(3) coordinating records management policies and programs with related information programs such as information collec- tion, statistics, automatic data processing and telecommunica- tions, and similar activities. "(f) The privacy functions of the Director shall include— "(1) developing and implementing policies, principles, stand- ards, and guidelines on information disclosure and confidential- ity, and on safeguarding the security of information collected or maintained by or on behalf of agencies; "(2) providing agencies with advice and guidance about infor- mation security, restriction, exchange, and disclosure; and "(3) monitoring compliance with section 552a of title 5, United States Code, and related information management laws. "(g) The Federal automatic data processing and telecommunica- tions functions of the Director shall include— "(1) developing and implementing policies, principles, stand- ards, and guidelines for automatic data processing and telecom- munications functions and activities of the Federal Government, and overseeing the establishment of standards under section 111(f) of the Federal Property and Administrative Services Act of 40 use 759. 1949; "(2) monitoring the effectiveness of, and compliance with, directives issued pursuant to sections 110 and 111 of such Act of
PUBLIC LAW 96-511—DEC. 11, 1980 94 STAT. 2817 1949 and reviewing proposed determinations under section 111(g) ^^ use 757, 759. of such Act; "(3) providing advice and guidance on the acquisition and use of automatic data processing and telecommunications equip- ment, and coordinating, through the review of budget proposals and other methods, agency proposals for acquisition and use of such equipment; "(4) promoting the use of automatic data processing and telecommunications equipment by the Federal Government to improve the effectiveness of the use and dissemination of data in the operation of Federal programs; and "(5) initiating and reviewing proposals for changes in legisla- tion, regulations, and agency procedures to improve automatic data processing and telecommunications practices, and inform- ing the President and the Congress of the progress made therein. "(hXl) As soon as practicable, but no later than publication of a notice of proposed rulemaking in the Federal Register, each agency shall forward to the Director a copy of any proposed rule which contains a collection of information requirement and upon request, information necessary to make the determination required pursuant to this section. "(2) Within sixty days after the notice of proposed rulemaking is published in the Federal Register, the Director may file public comments pursuant to the standards set forth in section 3508 on the Post, p. 2821. collection of information requirement contained in the proposed rule. "(3) When a final rule is published in the Federal Register, the agency shall explain how any collection of information requirement contained in the final rule responds to the comments, if any, filed by the Director or the public, or explain why it rejected those comments. "(4) The Director has no authority to disapprove any collection of information requirement specifically contained in an agency rule, if he has received notice and failed to comment on the rule within sixty days of the notice of proposed rulemaking, "(5) Nothing in this section prevents the Director, in his discre- tion— "(A) from disapproving any information collection request which was not specifically required by an agency rule; "(B) from disapproving any collection of information require- ment contained in an agency rule, if the agency failed to comply with the requirements of paragraph (1) of this subsection; or "(C) from disapproving any collection of information require- ment contained in a final agency rule, if the Director finds within sixty days of the publication of the final rule that the agency's response to his comments filed pursuant to paragraph (2) of this subsection was unreasonable. "(D) from disapproving any collection of information require- ment where the Director determines that the agency has sub- stantially modified in the final rule the collection of information requirement contained in the proposed rule where the agency has not given the Director the information required in paragraph (1), with respect to the modified collection of information require- ment, at least sixty days before the issuance of the final rule. "(6) The Director shall make publicly available any decision to disapprove a collection of information requirement contained in an agency rule, together with the reasons for such decision. "(7) The authority of the Director under this subsection is subject to the provisions of section 3507(c). Post, 2819.
94 STAT. 2818 PUBLIC LAW 96-511—DEC. 11, 1980 "(8) This subsection shall apply only when an agency publishes a notice of proposed rulemaking and requests public comments. "(9) There shall be no judicial review of any kind of the Director's decision to approve or not to act upon a collection of information requirement contained in an agency rule. 44 use 3505. "§ 3505. Assignment of tasks and deadlines "In carrying out the functions under this chapter, the Director shall— "(1) upon enactment of this Act— "(A) set a goal to reduce the then existing burden of Federal collections of information by 15 per centum by October 1,1982; and "(B) for the year following, set a goal to reduce the burden which existed upon enactment by an additional 10 per centum; "(2) within one year after the effective date of this Act— "(A) establish standards and requirements for agency audits of all major information systems and assign responsi- bility for conducting Government-wide or multiagency audits, except the Director shall not assign such responsi- bility for the audit of major information systems used for the conduct of criminal investigations or intelligence activities as defined in section 4-206 of Executive Order 12036, issued 50 use 401 note. January 24, 1978, or successor orders, or for cryptologic activities that are communications security activities; "(B) establish the Federal Information Locator System; "(C) identify areas of duplication in information collection requests and develop a schedule and methods for eliminating duplication; "(D) develop a proposal to augment the Federal Informa- tion Locator System to include data profiles of major infor- mation holdings of agencies (used in the conduct of their operations) which are not otherwise required by this chapter to be included in the System; and "(E) identify initiatives which may achieve a 10 per centum reduction in the burden of Federal collections of information associated with the administration of Federal grant programs; and "(3) within two years after the effective date of this Act— "(A) establish a schedule and a management control system to ensure that practices and programs of information handling disciplines, including records management, are appropriately integrated with the information policies man- dated by this chapter; "(B) identify initiatives to improve productivity in Federal operations using information processing technology; "(C) develop a program to (i) enforce Federal information processing standards, particularly software language stand- ards, at all Federal installations; and (ii) revitalize the standards development program established pursuant to section 759(f)(2) of title 40, United States Code, separating it from peripheral technical assistance functions and directing it to the most productive areas; "(D) complete action on recommendations of the Commis- sion on Federal Paperwork by implementing, implementing with modification or rejecting such recommendations
PUBLIC LAW 96-511—DEC. 11, 1980 94 STAT. 2819 including, where necessary, development of legislation to implement such recommendations; (E) develop, in consultation with the Administrator of Five-year plan. General Services, a five-year plan for meeting the automatic data processing and telecommunications needs of the Fed- eral Government in accordance with the requirements of section 111 of the Federal Property and Administrative Services Act of 1949 (40 U.S.C. 759) and the purposes of this chapter; and "(F) submit to the President and the Congress legislative proposals to remove inconsistencies in laws and practices involving privacy, confidentiality, and disclosure of information. "§ 3506. Federal agency responsibilities 44 use 3506. "(a) Each agency shall be responsible for carrying out its informa- tion management activities in an efficient, effective, and economical manner, and for complying with the information policies, principles, standards, and guidelines prescribed bv the Director. "(b) The head of each agency shall designate, within three months after the effective date of this Act, a senior official or, in the case of military departments, and the Office of the Secretary of Defense, officials who report directly to such agency head to carry out the responsibilities of the agency under this chapter. If more than one official is appointed for the military departments the respective duties of the officials shall be clearly delineated. "(c) Each agency shall— "(1) systematically inventory its major information systems and periodically review its information management activities, including planning, budgeting, organizing, directing, training, promoting, controlling, and other managerial activities involving the collection, use, and dissemination of information; "(2) ensure its information systems do not overlap each other or duplicate the systems of other agencies; "(3) develop procedures for assessing the paperwork and reporting burden of proposed legislation affecting such agency; (4) assign to the official designated under subsection (b) the responsibility for the conduct of and accountability for any acquisitions made pursuant to a delegation of authority under section 111 of the Federal Property and Administrative Services Act of 1949 (40 U.S.C. 759); and "(5) ensure that information collection requests required by law or to obtain a benefit, and submitted to nine or fewer persons, contain a statement to inform the person receiving the request that the request is not subject to the requirements of section 3507 of this chapter. l^fra. "(d) The head of each agency shall establish such procedures as Procedures, necessary to ensure the compliance of the agency with the require- establishment. ments of the Federal Information Locator System, including neces- sary screening and compliance activities. "§ 3507. Public information collection activities—submission to ^^ ^SC 3507. Director; approval and delegation "(a) An agency shall not conduct or sponsor the collection of information unless, in advance of the adoption or revision of the request for collection of such information— "(1) the agency has taken actions, including consultation with the Director, to—
94 STAT. 2820 PUBLIC LAW 96-511—DEC. 11, 1980 "(A) eliminate, through the use of the Federal Information Locator System and other means, information collections which seek to obtain information available from another source within the Federal Government; "(B) reduce to the extent practicable and appropriate the burden on persons who will provide information to the agency; and "(C) formulate plans for tabulating the information in a manner which will enhance its usefulness to other agencies and to the public; "(2) the agency (A) has submitted to the Director the proposed information collection request, copies of pertinent regulations and other related materials as the Director may specify, and an explanation of actions taken to carry out paragraph (1) of this subsection, and (B) has prepared a notice to be published in the Federal Register stating that the agency has made such submis- sion; and "(3) the Director has approved the proposed information collec- tion request, or the period for review of information collection requests by the Director provided under subsection (b) has elapsed. "(b) The Director shall, within sixty days of receipt of a proposed information collection request, notify the agency involved of the decision to approve or disapprove the request and shall make such decisions publicly available. If the Director determines that a request submitted for review cannot be reviewed within sixty days, the Director may, after notice to the agency involved, extend the review period for an additional thirty days. If the Director does not notify the agency of an extension, denial, or approval within sixty days (or, if the Director has extended the review period for an additional thirty days and does not notify the agency of a denial or approval within the time of the extension), a control number shall be assigned without further delay, the approval may be inferred, and the agency may collect the information for not more than one year. "(c) Any disapproval by the Director, in whole or in part, of a proposed information collection request of an independent regulatory Ante, p. 2815; agency, or an exercise of authority under section 3504(h) or 3509 post, p. 2821. concerning such an agency, may be voided, if the agency by a majority vote of its members overrides the Director's disapproval or exercise of authority. The agency shall certify each override to the Director, shall explain the reasons for exercising the override author- ity. Where the override concerns an information collection request, the Director shall without further delay assign a control number to such request, and such override shall be valid for a period of three years. "(d) The Director may not approve an information collection request for a period in excess of three years. (e) If the Director finds that a senior official of an agency Ante, p. 2819. designated pursuant to section 3506(b) is sufficiently independent of program responsibility to evaluate fairly whether proposed informa- tion collection requests should be approved and has sufficient resources to carry out this responsibility effectively, the Director may, by rule in accordance with the notice and comment provisions of 5 use 500 et seq. chapter 5 of title 5, United States Code, delegate to such official the authority to approve proposed requests in specific program areas, for specific purposes, or for all agency purposes. A delegation by the Director under this section shall not preclude the Director from reviewing individual information collection requests if the Director
PUBLIC LAW 96-511—DEC. 11, 1980 94 STAT. 2821 determines that circumstances warrant such a review. The Director shall retain authority to revoke such delegations, both in general and with regard to any specific matter. In acting for the Director, any official to whom approval authority has been delegated under this section shall comply fully with the rules and regulations promulgated by the Director. "(f) An agency shall not engage in a collection of information without obtaining from the Director a control number to be displayed upon the information collection request. "(g) If an agency head determines a collection of information (1) is needed prior to the expiration of the sixty-day period for the review of information collection requests established pursuant to subsection (b), (2) is essential to the mission of the agency, and (3) the agency cannot reasonably comply with the provisions of this chapter within such sixty-day period because (A) public harm will result if normal clearance procedures are followed, or (B) an unanticipated event has occurred and the use of normal clearance procedures will prevent or disrupt the collection of information related to the event or will cause a statutory deadline to be missed, the agency head may request the Director to authorize such collection of information prior to expira- tion of such sixty-day period. The Director shall approve or disap- prove any such authorization request within the time requested by the agency head and, if approved, shall assign the information collection request a control number. Any collection of information conducted pursuant to this subsection may be conducted without compliance with the provisions of this chapter for a maximum of ninety days after the date on which the Director received the request to authorize such collection. "§ 3508. Determination of necessity for information; hearing 44 USG 3508. "Before approving a proposed information collection request, the Director shall determine whether the collection of information by an agency is necessary for the proper performance of the functions of the agency, including whether the information will have practical utility. Before making a determination the Director may give the agency and other interested persons an opportunity to be heard or to submit statements in writing. To the extent, if any, that the Director determines that the collection of information by an agency is unnec- essary, for any reason, the agency may not engage in the collection of the information. *'§ 3509. Designation of central collection agency 44 use 3509. "The Director may designate a central collection agency to obtain information for two or more agencies if the Director determines that the needs of such agencies for information will be adequately served by a single collection agency, and such sharing of data is not inconsistent with any applicable law. In such cases the Director shall prescribe (with reference to the collection of information) the duties and functions of the collection agency so designated and of the agencies for which it is to act as agent (including reimbursement for costs). While the designation is in effect, an agency covered by it may not obtain for itself information which it is the duty of the collection agency to obtain. The Director may modify the designation from time to time as circumstances require. The authority herein is subject to the provisions of section 3507(c) of this chapter. ^"^^' P- 2819. 79-194 O-81-pt, 3 12 : QL3
94 STAT. 2822 PUBLIC LAW 96-511—DEC. 11, 1980 44 use 3510. "§3510. Cooperation of agencies in making information available "(a) The Director may direct an agency to make available to another agency, or an agency may make available to another agency, information obtained pursuant to an information collection request if the disclosure is not inconsistent with any applicable law. "(b) If information obtained by an agency is released by that agency to another agency, all the provisions of law (including penalties which relate to the unlawful disclosure of information) apply to the officers and employees of the agency to which information is released to the same extent and in the same manner as the provisions apply to the officers and employees of the agency which originally obtained the information. The officers and employees of the agency to which the information is released, in addition, shall be subject to the same provisions of law, including penalties, relating to the unlawful disclosure of information as if the information had been collected directly by that agency. 44 use 3511. "§3511. Establishment and operation of Federal Information Locator System "(a) There is established in the Office of Information and Regula- tory Affairs a Federal Information Locator System (hereafter in this section referred to as the 'System') which shall be composed of a directory of information resources, a data element dictionary, and an information referral service. The System shall serve as the authorita- tive register of all information collection requests. Functions. "(b) In designing and operating the System, the Director shall— "(1) design and operate an indexing system for the System; "(2) require the head of each agency to prepare in a form specified by the Director, and to submit to the Director for inclusion in the System, a data profile for each information collection request of such agency; "(3) compare data profiles for proposed information collection requests against existing profiles in the System, and make available the results of such comparison to— "(A) agency officials who are planning new information collection activities; and "(B) on request, members of the general public; and "(4) ensure that no actual data, except descriptive data profiles necessary to identify duplicative data or to locate information, are contained within the System. 44 use 3512. "§ 3512. Public protection "Notwithstanding any other provision of law, no person shall be subject to any penalty for failing to maintain or provide information to any agency if the information collection request involved was made after December 31, 1981, and does not display a current control number assigned by the Director, or fails to state that such request is not subject to this chapter. 44 use 3513. "§3513. Director review of agency activities; reporting; agency response "(a) The Director shall, with the advice and assistance of the Administrator of General Services, selectively review, at least once every three years, the information management activities of each agency to ascertain their adequacy and efficiency. In evaluating the adequacy and efficiency of such activities, the Director shall pay
PUBLIC LAW 96-511—DEC. 11, 1980 94 STAT. 2828 particular attention to whether the agency has complied with section 3506. Ante, p. 2819. "(b) The Director shall report the results of the reviews to the Report to congressional appropriate agency head, the House Committee on Government committees. Operations, the Senate Committee on Governmental Affairs, the House and Senate Committees on Appropriations, and the commit- tees of the Congress having jurisdiction over legislation relating to the operations of the agency involved. "(c) Each agency which receives a report pursuant to subsection (b) Written shall, within sixty days after receipt of such report, prepare and statement, submittal to transmit to the Director, the House Committee on Government congressional Operations, the Senate Committee on Governmental Affairs, the committees. House and Senate Committees on Appropriations, and the commit- tees of the Congress having jurisdiction over legislation relating to the operations of the agency, a written statement responding to the Director's report, including a description of any measures taken to alleviate or remove any problems or deficiencies identified in such report. "§3514. Responsiveness to Congress 44 u s e 3514. "(a) The Director shall keep the Congress and its committees fully Report to and currently informed of the major activities under this chapter, President of the Senate and and shall submit a report thereon to the President of the Senate and Speaker of the the Speaker of the House of Representatives annually and at such House. other times as the Director determines necessary. The Director shall include in any such report— "(1) proposals for legislative action needed to improve Federal information management, including, with respect to information collection, recommendations to reduce the burden on individ- uals, small businesses, State and local governments, and other persons; "(2) a compilation of legislative impediments to the collection of information which the Director concludes that an agency needs but does not have authority to collect; "(3) an analysis by agency, and by categories the Director finds useful and practicable, describing the estimated reporting hours required of persons by information collection requests, including to the extent practicable the direct budgetary costs of the agencies and identification of statutes and regulations which impose the greatest number of reporting hours; * (4) a summary of accomplishments and planned initiatives to reduce burdens of Federal information collection requests; "(5) a tabulation of areas of duplication in agency information collection requests identified during the preceding year and efforts made to preclude the collection of duplicate information, including designations of central collection agencies; "(6) a list of each instance in which an agency engaged in the collection of information under the authority of section 3507(g) Ante, p. 2819. and an identification of each agency involved; "(7) a list of all violations of provisions of this chapter and rules, regulations, guidelines, policies, and procedures issued pursuant to this chapter; and "(8) with respect to recommendations of the Commission on Federal Paperwork— "(A) a description of the specific actions taken on or planned for each recommendation; "(B) a target date for implementing each recommendation accepted but not implemented; and
94 STAT. 2824 PUBLIC LAW 96-511—DEC. 11, 1980 "(C) an explanation of the reasons for any delay in com- pleting action on such recommendations. "(b) The preparation of any report required by this section shall not increase the collection of information burden on persons outside the Federal Government. 44 use 3515 «§ 3515. Administrative powers "Upon the request of the Director, each agency (other than an independent regulatory agency) shall, to the extent practicable, make its services, personnel, and facilities available to the Director for the performance of functions under this chapter. 44 use 8516. "§3516. Rules and regulations "The Director shall promulgate rules, regulations, or procedures necessary to exercise the authority provided by this chapter. 44 use 3517. "§3517. Consultation with other agencies and the public "In development of information policies, plans, rules, regulations, procedures, and guidelines and in reviewing information collection requests, the Director shall provide interested agencies and persons early and meaningful opportunity to comment. 44 use 3518 "§3518. Effect on existing laws and regulations "(a) Except as otherwise provided in this chapter, the authority of an agency under any other law to prescribe policies, rules, regula- tions, and procedures for Federal information activities is subject to the authority conferred on the Director by this chapter. "(b) Nothing in this chapter shall be deemed to affect or reduce the authority of the Secretary of Commerce or the Director of the Office of Management and Budget pursuant to Reorganization Plan No. 1 of 5 use app. 1977 (as amended) and Executive order, relating to telecommunica- tions and information policy, procurement and management of tele- communications and information systems, spectrum use, and related matters. "(c)(1) Except as provided in paragraph (2), this chapter does not apply to the collection of information— "(A) during the conduct of a Federal criminal investigation or prosecution, or during the disposition of a particular criminal matter; "(B) during the conduct of (i) a civil action to which the United States or any official or agency thereof is a party or (ii) an administrative action or investigation involving an agency against specific individuals or entities; "(C) by compulsory process pursuant to the Antitrust Civil 15 use 1311 Process Act and section 13 of the Federal Trade Commission Tnte p 380 Improvements Act of 1980; or ' • '(D) during the conduct of intelligence activities as defined in 50 use 401 note. section 4-206 of Executive Order 12036, issued January 24,1978, or successor orders, or during the conduct of cryptologic activities that are communications security activities. "(2) This chapter applies to the collection of information during the conduct of general investigations (other than information collected in an antitrust investigation to the extent provided in subparagraph (C) of paragraph (1)) undertaken with reference to a category of individ- uals or entities such as a class of licensees or an entire industry. "(d) Nothing in this chapter shall be interpreted as increasing or 40 use 759. decreasing the authority conferred by Public Law 89-306 on the Administrator of the General Services Administration, the Secretary
PUBLIC LAW 96-511—DEC. 11, 1980 94 STAT. 2825 of Commerce, or the Director of the Office of Management and Budget. "(e) Nothing in this chapter shall be interpreted as increasing or decreasing the authority of the President, the Office of Management and Budget or the Director thereof, under the laws of the United States, with respect to the substantive policies and programs of departments, agencies and offices, including the substantive author- ity of any Federal agency to enforce the civil rights laws. "§ 3519. Access to information ^^ use 3519 "Under the conditions and procedures prescribed in section 313 of the Budget and Accounting Act of 1921, as amended, the Director and ^"^^' P ^12. personnel in the Office of Information and Regulatory Affairs shall furnish such information as the Comptroller General may require for the discharge of his responsibilities. For this purpose, the Comptrol- ler General or representatives thereof shall have access to all books, documents, papers and records of the Office. "§ 3520. Authorization of appropriations 44 use 3520. "There are hereby authorized to be appropriated to carry out the provisions of this chapter, and for no other purpose, sums— "(1) not to exceed $8,000,000 for the fiscal year ending Septem- ber 30,1981; "(2) not to exceed $8,500,000 for the fiscal year ending Septem- ber 30,1982; and "(3) not to exceed $9,000,000 for the fiscal year ending Septem- ber 30,1983." (b) The item relating to chapter 35 in the table of chapters for such title is amended to read as follows: "35. Coordination of Federal Information Policy.". (c)(1) Section 2904(10) of such title is amended to read as follows: 44 use 2904. "(10) report to the appropriate oversight and appropriations committees of the Congress and to the Director of the Office of Management and Budget annually and at such other times as the Administrator deems desirable (A) on the results of activities conducted pursuant to paragraphs (1) through (9) of this section, (B) on evaluations of responses by Federal agencies to any recommendations resulting from inspections or studies con- ducted under paragraphs (8) and (9) of this section, and (C) to the extent practicable, estimates of costs to the Federal Government resulting from the failure of agencies to implement such recom- mendations." (2) Section 2905 of such title is amended by redesignating the text 44 use 2905. thereof as subsection (a) and by adding at the end of such section the following new subsection: "(b) The Administrator of General Services shall assist the Admin- Studies. istrator for the Office of Information and Regulatory Affairs in conducting studies and developing standards relating to record reten- tion requirements imposed on the public and on State and local governments by Federal agencies.". SEC. 3. (a) The President and the Director of the Office of Manage- 44 use 3503 ment and Budget shall delegate to the Administrator for the Office of note. Information and Regulatory Affairs all functions, authority, and responsibility under section 103 of the Budget and Accounting Procedures Act of 1950 (31 U.S.C. 18b). (b) The Director of the Office of Management and Budget shall delegate to the Administrator for the Office of Information and
94 STAT. 2826 PUBLIC LAW 96-511—DEC. 11, 1980 Regulatory Affairs all functions, authority, and responsibility of the Director under section 552a of title 5, United States Code, under 47 u s e 305 note, Executive Order 12046 and Reorganization Plan No. 1 for telecommu- 50 u s e app. 2251 nications, and under section 111 of the Federal Property and Admin- note and 2271 note. istrative Services Act of 1949 (40 U.S.C. 759). 20 u s e 1221-3. SEC. 4. (a) Section 400A of the General Education Provisions Act is amended by (1) striking out "and" after "institutions" in subsection (a)(lXA) and inserting in lieu thereof "or", and (2) by amending subsection (a)(3)(B) to read as follows: "(B) No collection of information or data acquisition activity subject to such procedures shall be subject to any other review, coordination, or approval procedure outside of the relevant Federal agency, except as required by this subsection and by the Director of the Office of Management and Budget under the rules and regula- tions established pursuant to chapter 35 of title 44, United States Ante, p. 2812. Code. If a requirement for information is submitted pursuant to this Act for review, the timetable for the Director's approval established Ante, p. 2819. in section 3507 of the Paperwork Reduction Act of 1980 shall commence on the date the request is submitted, and no independent submission to the Director shall be required under such Act.". Repeal. (b) Section 201(e) of the Surface Mining Control and Reclamation Act of 1977 (30 U.S.C. 1211) is repealed. Repeal. (c) Section 708(f) of the Public Health Service Act (42 U.S.C. 292h(f)) is repealed. (d) Section 5315 of title 5, United States Code, is amended by adding at the end thereof the following: "Administrator, Office of Information and Regulatory Affairs, Office of Management and Budget.". Effective date. SEC. 5. This Act shall take effect on April 1,1981. 44 u s e 3501 note. Approved December 11, 1980. LEGISLATIVE HISTORY: HOUSE REPORT No. 96-835 (Comm. on Government Operations). SENATE REPORT No. 96-930 accompanying S. 1411 (Oomm. on Governmental Affairs). eONGRESSIONAL REGORD, Vol. 126 (1980): Mar. 24, considered and passed House. Nov. 19, S. 1411 considered and passed Senate; passage vacated and H.R. 6410, amended, passed in lieu. Dec. 1, House concurred in Senate amendments. WEEKLY eOMPILATION OF PRESIDENTIAL DOOUMENTS, Vol. 16, No. 50: Dec. 11, Presidential statement.